PERSONAL ASSISTANT, OFFICE OF THE CHIEF DIRECTOR: MANAGEMENT SUPPORT SERVICES

PERSONAL ASSISTANT, OFFICE OF THE CHIEF DIRECTOR: MANAGEMENT SUPPORT SERVICES

Tracking Number: HS 2016-216
Job Title: Personal Assistant, Office of the Chief Director: Management Support Services, Ref No. HS 2016-216
Department: Human Settlements
Salary level: 7
Closing Date: 27 June 2016
Reporting To: Mr A Botha at (021) 483 4754
Job Type: Permanent
Location: Cape Town, Western Cape

Job Purpose:

The Western Cape Government is seeking to employ an individual to render a secretarial / receptionist support service to the Office of Chief Director: Management Support Services. This position is based in Cape Town.

Minimum Requirements:

A relevant Secretarial Diploma (or equivalent) qualification; • A minimum of 3-5 years relevant experience in rendering a support service to senior management.

Recommendation:

  • Good working knowledge with experience in/of the following:
  • Relevant legislation/policies/prescripts and procedures;
  • Office Administration and Database Management;
  • Financial Administration;
  • General support systems such as BAS, CMATS, etc;
  • Information and Records Management/Administration.

Key Performance Areas:

  • Provides a secretarial/receptionist support service to the Chief Director;
  • Renders administrative support services;
  • Provides support to Chief Director regarding meetings;
  • Supports the Chief Director with the administration of the Chief DIrector’s budget;
  • Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

Competencies:

  • Good communication (written and verbal) and report writing skills in at least two of the official languages of the Western Cape;
  • Good computer literacy skills in MS Office, Intranet and Internet;
  • Sound organisational and planning skills;
  • Good people skills;
  • Good grooming and presentation skills:
  • Ability to communicate well with people at different levels and from different backgrounds;
  • Ability to act with tact and discretion;
  • Ability to do research and analyse documents and situations;
  • Ability to function under pressure and meet tight deadlines;
  • Ability to work within specific timeframes;
  • High level of reliability;
  • Self-management and motivation;
  • Innovative, pragmatic, creative, committed, assertive and diplomatic;
  • Be accurate, responsible and a diligent worker; • Have a multi-disciplinary approach;
  • Customer focus.

Remuneration: R 211 194 – R 248 781 per annum (Salary level 7).

Note on remuneration: 
Cost-to-employer (CTE) remuneration packages for certain occupation-specific dispensations (OSD), the middle-management service (MMS) and contract positions are inclusive of all costs related to service benefits or obligations including basic salary, 13th cheque, medical assistance, housing assistance, pension-fund contributions, etc.
MMS remuneration packages are flexible and may be individually structured as prescribed.
Where remuneration is not indicated as CTE, employees’ service benefits or obligations are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes: Note: This position is specifically aimed to employ persons with disabilities within the Western Cape Government. The attached disability disclosure form is to be completed. Documentary evidence, as stipulated in Part E of the form must be submitted with your online application.

Only applications submitted online will be accepted. If you do not get a reply for this specific post you applied for within 3 months after the closing date, please regard your application as unsuccessful. Shortlisted candidates will be required to submit copies of their documentation for verification purposes.

These candidates will be required to attend interviews on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency tests.
Attachments (please download and complete if applicable)    
Disability Disclosure Form_13 February 2014.Docx (40.98 Kb)

APPLY ONLINE OR WITH YOUR LINKEDIN ACCOUNT

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Monday June 27th, 2016 5:00pm.

PERSONAL ASSISTANT / OFFICE MANAGER

Personal Assistant / Office Manager

Job Type: Admin / Secretarial
Location: Western Cape Stellenbosch Techno Park
Salary: R 15000 – R 20000

My client, a well-established company based in Stellenbosch (Techno Park) is seeking to employ a Personal Assistant / Office Manager.

Responsibilities:

  • Diary management for CEO
  • Arrange travel arrangements  (flights, car rental, accommodation, visa’s)
  • Taking minute at meetings and general ad hoc board member assistance
  • Assist Director with compliance documents
  • General office management ( including maintenance and shopping)
  • Manage Office staff
  • Typing of letter
  • Ad hoc personal duties
  • Office and financial admin (events, financial recons)

Requirements:

  • Minimum Grade 12 qualification
  • Tertiary qualification will be advantageous
  • Computer literate
  • Fully bilingual Afrikaans and English(speak, write, read)
  • Excellent attention to detail
  • High level of professionalism, efficiency and confidentiality
  • Good communication skills to deal with Executives and Board members
  • Pro-active and dynamic person

Availability: Immediately
Closing Date: 30 April 2016
Ref: SW000270/CB
Vacancy Type: Permanent

APPLY NOW

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Saturday April 30th, 2016 5:00pm.

PERSONAL ASSISTANT

PERSONAL ASSISTANT 

Prime Residential – Johannesburg, Gauteng

1. PERSONAL ASSISTANT:

a) Business & Personal related Travel & Accommodation – Flights, Accommodation, Visas, Car rentals (Price maximisation and saving)
b) Medical aid – Discovery & Pet
c) Payments & Banking
d) Finesed) Credit cards & rewards programs
e) Vehicle servicing and maintenance
f) Filing & record keeping
g) Assisting on managing & Maintenance of Personal Home
h) Management of personal appointments
i) Taking calls on behalf of COO/ & JHB Senior Management
j) Email info to Management

2. Diarising/attendance/minutes of meetings

a) Monthly & Quarterly Board meetings
b) COO & Business Calendar management
c) General diary & meeting management
d) Leadership & Executive Meetings

3. Annual company conference coordination & planning

a) Includes quarterly break away activities & team building

4. HR Admin & new employees

a) Recruitment – advertising positions available, first contact for applicants, overviewing of CV’s and reference background checks
b) First round interview scheduling and feedback to managers/executives
c) Arranging of laptop, cell phones & Vodafone modems, Office requirements, desks, chairs stationery ( On Boarding )
d) Inform all management of new hire
e) Manage and inform IT department of new additions to the team and requirements in terms of equipment and email
f) Induction into to office

5. General ad hoc duties as the company sees fit

REQUIREMENTS:

  • Minimum two years’ experience in a simila rmanagement support role
  • Presentable & professional
  • Ability to multitask and perform well under pressure
  • Well spoken, fully computer literate
  • Confident in making decisions independently
  • Steadfast and accurate
  • To grow into an Executive Assistant Role over time

PACKAGE:

  • R 15 000 per month CTC
  • Cell phone, Laptop, Vodafone modem
  • Company to cover travel related costs at R3.20 per km
  • Available to start ASAP, however we are willing to wait for the right candidate

Job Type: Full-time

Salary: R15,000.00 /month

Required experience:

Management: 2 years
Required license or certification:

  • Drivers License

APPLY ONLINE (INDEED)

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Sunday May 15th, 2016 5:00pm.

PERSONAL ASSISTANT CAPE TOWN

Personal Assistant

Qualifications
 
Education:

  • NVQ Level 2 or 3 in Business and Administration or
  • OCR Higher Diploma in Administrative Procedures or
  • City & Guilds Advanced Diploma or
  • Higher Professional Diploma in Business Administration

Experience:

  • IT literacy
  • Advanced-level skills in Word for Windows and Microsoft PowerPoint
  • Intermediate level knowledge of Microsoft Excel
  • Short hand and audio typing skills are advantageous
  • Basic knowledge or fluency in other languages can be favourable

Responsibilities

  • Take instructions provided by Manager and complete required tasks
  • Screen and handle telephone calls and manage enquiries
  • Manage post, emails and faxes and issuing responses where possible
  • Act as a main point of contact
  • Organise diaries and book appointments
  • Assist Manager with meetings and arrange logistics, such as travel and accommodation
  • Undertake research and produce documents for meetings
  • Take minutes at meeting
  • Produce letters and, if necessary reports on behalf of the Manager
  • Oversee office procedures
  • Perform other administrative and ad hoc duties, such as filing and photocopying
  • Oversee some aspects of finances, manage an office team and supervise project work
  • Manage personal diaries and undertake other non-work related errands
  • Recruit and train other staff members

Attributes

  • Excellent organisational skills
  • Ability to work in an efficient and effective manner
  • Good timekeeping skills and ability to meet deadlines
  • Ability to remain calm under pressure
  • Diplomatic
  • Confident
  • Strong communication skills, both written and spoken
  • Adaptability and flexibility. Certain jobs may require longer working hours during busy periods at short notice
  • Discretion
  • Ability to multi task
  • Determination – you may need to get a job done with little time!
  • Ability to use initiative
  • Ability to build good relationships – you will be the main point of contact for many clients
  • Ability to delegate when necessary
  • Ability to exercise good judgement

Location: Montague Gardens
Salary: Negotiable
Contract: Permanent
Work Type: Full Time
EE/AA Status: EE/AA Non EE/AA

APPLY ONLINE

 

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Friday April 1st, 2016 1:34am.

PA / ADMIN PRETORIA

PA/Admin

Introduction
A Business Economics Departments within a Leisure Industry is seeking to hire a PAAdministrator ASAP in Pretoria East.

Description
Minimum Requirements:

  • Matric Completed.
  • Bilingual – Afrikaans & English.
  • Computer Literate – MS Office.
  • Admin/filling skills.
  • Telephone etiquette.
  • Typing skills.

Job Description:

  • Answer calls.
  • Type documents.
  • General administration.
  • Filling.
  • Reports.
  • Ad-hoc duties.

If you you meet the requirements, please send your CV
Profile:

  • Certificates/Certification

Salary: Market Related
Location: Pretoria
Contract: Permanent
Reference number: PTA000149/MS/1
EE/AA Status: Non EE/AA

APPLY ONLINE

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Monday March 28th, 2016 9:35pm.

PERSONAL ASSISTANT CAPE TOWN

Personal Assistant

We are looking for an efficient and strong person to provide support to the busy owner of an upmarket fashion

label in the Southern Suburbs. Duties will include providing personal assistance to the owner, administration, organising of events and managing the office. This challenging role will require strong organisational and administrative skills and the ability to multitask at all times while meeting deadlines.

DUTIES INCLUDE:
Personal Assistant duties

  • Managing the owner’s correspondence
  • Managing the owner’s diary
  • Co-ordinating travel arrangements
  • Overseeing the owner’s personal requirements

General office administration duties

  • Planning the logistics of events including but not limited to booking flights, organising accommodation, venue hire,  security, transfers etc.
  • Ordering stationery for the shop and factory
  • Ordering groceries and general supplies for the business and owner
  • Managing the petty cash of the business
  • Overseeing the tea-lady/cleaner
  • Organising the drivers schedule for the shop and the owner
  • Overseeing general maintenance eg electrician, plumber etc.
  • Organising and overseeing IT call-outs
  • Proficient in MS Office
  • Five years’ experience as a Personal Assistant 
  • Ability to meet tight deadlines and work calmly under pressure
  • Excellent communication skills – verbal and written
  • Strong organisational skills 
  • Preferably have experience in event planning and coordination 
  • Preferably have experience in working with fashion and lifestyle media 
  • Ability to work independently and unsupervised, but also as part of a team
  • Start ASAP

Contract: Permanent
Work Type: Full Time
EE/AA Status: Non EE/AA

Location: Claremont

APPLY ONLINE

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Thursday March 24th, 2016 5:37pm.

PERSONAL ASSISTANT WESTERN CAPE

PERSONAL ASSISTANT 

TOP LEADER OF IMPORTED LIGHTING PRODUCTS/FITTINGS
PERSONAL ASSISTANT | TOP LEADER OF IMPORTED LIGHTING PRODUCTS/FITTINGS
MILNERTON, CAPE TOWN | R10 000 – R20 000 PER MONTH (NEGOTIABLE TO EXPERIENCE)
START ASAP | WORKING HOURS: MONDAY – THURSDAY 08:00 – 17:00 + FRIDAY 08:00 – 16:00

Our client offers a wide range of imported light fittings and various beautifully designed products to the decorating industry.
They are seeking an extremely  well-presented, fashion forward,  polished, confident, corporate, friendly, intellectual and intelligent Personal Assistant to join their successful team.

REQUIREMENTS

  • Matric is essential – ideally with mathematics
  • Own transport with valid driver’s licence
  • 5+ years’ PA experience
  • Must be mathematically inclined
  • Well-presented and professional
  • Highly organised and ability to multi-task
  • Interpersonal and analytical skills
  • Excellent time management skills
  • Excellent communication and interpersonal skills
  • Computer literacy in MS Word, Excel and PowerPoint
  • Ability to work under pressure and to meet deadlines
  • Clear ITC and criminal record

DUTIES

  • Organising and coordinating Owner’s diary and scheduling of daily appointments
  • Running of personal errands for Owner
  • Responsible for office administration
  • Perform various accounts-related functions
  • Screening of telephone calls and assisting with enquiries and requests
  • Preparing of letters, presentations and reports
  • Assisting with accounts
  • Full administration support

 

Location: Western Cape 
Salary: R10 000 – R20 000
Contract: Permanent
Work Type: Full Time
EE/AA Status: EE/AA Non EE/AA

APPLY VIA EMAIL

Call: 021 557 0934 for more information.
*Only shortlisted candidates will be contacted for Interviews with our Consultants. This will be within 2-3 days of applying.
You will receive an automated response to your email which will confirm that we have received your CV. If you have not heard from a Consultant within 3 days of applying, please consider your application to be unsuccessful.
With Us, It’s All About You!

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Sunday March 20th, 2016 1:07pm.

PERSONAL ASSISTANT Marketing Department CAPE TOWN

PERSONAL ASSISTANT – Marketing Department

 

Location: Western Cape CPT – CBD

Salary: R 10 000 – R 16 000

 

The Personal Assistant is responsible for providing secretarial support to the Marketing Director in all areas of office and personal administration.

Assist and support the Marketing Director

  • Provide assistance to the Marketing Director in all areas of personal administration, including preparation and editing of confidential correspondence, reports, documents, meeting minutes, presentations including typing from notes and written documents
  • Coordinate courier services, mail and facsimile distribution
  • Provide assistance in the preparation and enhancement of power point presentations
  • Manage the Marketing Director’s diary, scheduling all appointments and meetings
  • Coordinate all meetings and appointments ensuring that all necessary information and documentation required for daily diary activities is provided and confirmations are sent to all attendees
  • Coordinate all phone and video conference meetings
  • Keep track of very important submission dates (e.g. budget estimates, business plans, etc.)
  • Coordinate and help submit monthly team reviews, Quarterly reviews, Competitive overviews
  • Support and manage the generation of weekly and biweekly team meetings and minutes
  • Coordinate Marketing & communications team events, workshops and conferences by arranging for facilities, necessary equipment, materials, coordinating attendees, and managing event budget to deliver experience every time.
  • Manage incoming calls and voicemail, responding to internal and external enquiries/e-mails and redirecting calls as appropriate
  • Track deadlines and submissions for Marketing budget
  • Arrange room, catering and equipment bookings for client and internal meetings as requested
  • Coordinate travel and accommodation arrangements including flight details, hotel bookings and itineraries for International guests visiting South Africa

General Office & Administration

  • Develop and maintain a high level of awareness of the businesses activities
  • Work closely with the support team to the Managing Director in relation to specific special projects that may arise throughout the year e.g. Business Planning preparation, Annual Conference
  • Process all related invoices and expenses
  • Support the Marketing Director in creating efficiencies and cost savings
  • Be a part of the PA team for the business

 

KEY RESULTS AND DELIVERABLES (WHAT DOES SUCCESS LOOK LIKE)

  1. Achievement of agreed individual Assignment and Targets
  2. Successful ongoing relationships (internally and externally)
  3. Ability to successfully manage the overall personal administration for the Marketing Director
  4. Ensure all travel and accommodation requirements for the Marketing Director and International guests is well-organised and hassle-free
  5. Ensure calendars are kept up-to-date with all relevant information
  6. Ensure files are easily accessible to those who require the information
  7. Stays up to date with team, knows what is going on across the company (finger on the pulse!)

 

KNOWLEDGE, SKILLS AND EXPERIENCE

  • Minimum of 3 years of experience as a Personal Assistant
  • Experience within an FMCG, Media or Advertising multi-national company in a similar position (strongly preferred)
  • Well-developed oral/written communication skills and excellent listening skills
  • Maturity to handle situations and confidentiality
  • Ability to create good self-correspondence with minimal supervision
  • Advanced experience with Microsoft Office programs including Word and Excel
  • Ability to create engaging presentations using PowerPoint
  • Good typing skills
  • Strong multi-tasking and organizational skills
  • Proactive and ability to show initiative
  • Team player in multi-cultural environment with very good interpersonal skills
  • Flexible and adaptable to change
  • Enthusiastic, passionate and self-motivated
  • Resourceful and informed of what is happening within the business
  • Aligned with the brand values: innovative, witty, professional, contemporary, self-ironic, ingenious and hard-working

Closing date: 29 February 2016

Reference: CPT000420/AD
Vacancy Type: Permanent

 

APPLY ONLINE

 

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Monday February 29th, 2016 12:01pm.

PERSONAL ASSISTANT CAPE TOWN

Personal Assistant

Admin / Secretarial,

Location: Western Cape Somerset West
Salary: R15000 – R17000
Established concern requires an experienced PA to assist the Managing Director as well as Financial Manager. The successful candidate must have a professional approach, excellent communication skills and be able to function independently and at a high level.

Duties will include:

  • General administration
  • Screening of telephone calls
  • Diary management
  • Travel and accommodation
  • Generating correspondence

Requirements:

  • Min Grade 12
  • Secretarial / PA diploma advantageous
  • Min 2 years experience in a similar role
  • Excellent command of the English language
  • Vehicle and licence

Salary: R15 000 – R17 000
Closing date: 25 February 2016
Reference: SW000172/JM
Vacancy type: Permanent

APPLY ONLINE

 

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Thursday February 25th, 2016 1:45pm.

PERSONAL ASSISTANT – REF NO. CS 2015-227 (2 POSITIONS AVAILABLE)

PERSONAL ASSISTANT – REF NO. CS 2015-227 (2 POSITIONS AVAILABLE)
CLOSE DATE: 2016/01/29

Summary:

Tracking Number: CS 2015-227
Job Title: Personal Assistant – Ref No. CS 2015-227 (2 positions available)
Department: Community Safety
Salary level: 7
Reporting To: Ms G Lutz at (021) 483 2954
Job Type: Permanent
Location: Cape Town

Job Purpose:

The Department of Community Safety, Western Cape Government is looking for two (2) individuals to render secretarial support service to senior managers. The successful candidates must show good interpersonal relations, leadership and be able to maintain confidentiality. These positions are based in Cape Town.

Minimum Requirements:

• Grade 12 (Senior Certificate); plus • A Secretarial/ Office Administration accredited qualification (Certificate or Diploma); • A minimum of 3 years’ experience in rendering a support service to senior management.

Recommendation: None.

Key Performance Areas:

• Provides a secretarial/ receptionist support service to the manager; • Management of the dairy, appointments, meeting coordination within the office and liaison with clients; • Development of concept letters, memorandums and notices; • Render administrative support services; • Procurement, provisioning administration inclusive of travel claims, subsistence, expenditure control etc.; • Provide logistical support i.r.o. meetings and travelling arrangements; • Support the manager with the administration of the manager’s budget; • Keep up to date with regard to policies and prescripts applicable to work terrain.

Competencies:

• Typing skills and proven computer literacy in MS Office; • Telephone etiquette; • Communication (verbal and written) skills in at least two of the Official languages of the Western Cape; • Interpersonal relations and professionalism and an effective team member; • Integrity, confidentiality and reliability; • Ability to do research and analyse documents and situations.

Remuneration: R 196 278 – R 231 210 per annum (Salary level 7)

Note on remuneration:
Cost-to-employer (CTE) remuneration packages for certain occupation-specific dispensations (OSD), the middle-management service (MMS) and contract positions are inclusive of all costs related to service benefits or obligations including basic salary, 13th cheque, medical assistance, housing assistance, pension-fund contributions, etc.

MMS remuneration packages are flexible and may be individually structured as prescribed.
Where remuneration is not indicated as CTE, employees’ service benefits or obligations are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes Note: Only applications submitted online will be accepted.

Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to attend interviews on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency tests.

APPLY ONLINE

Please Note: Employers and Recruiters may expire a job post at any time. This post expires on Friday January 29th, 2016 2:00pm.