Personal Assistant
Qualifications
Education:
- NVQ Level 2 or 3 in Business and Administration or
- OCR Higher Diploma in Administrative Procedures or
- City & Guilds Advanced Diploma or
- Higher Professional Diploma in Business Administration
Experience:
- IT literacy
- Advanced-level skills in Word for Windows and Microsoft PowerPoint
- Intermediate level knowledge of Microsoft Excel
- Short hand and audio typing skills are advantageous
- Basic knowledge or fluency in other languages can be favourable
Responsibilities
- Take instructions provided by Manager and complete required tasks
- Screen and handle telephone calls and manage enquiries
- Manage post, emails and faxes and issuing responses where possible
- Act as a main point of contact
- Organise diaries and book appointments
- Assist Manager with meetings and arrange logistics, such as travel and accommodation
- Undertake research and produce documents for meetings
- Take minutes at meeting
- Produce letters and, if necessary reports on behalf of the Manager
- Oversee office procedures
- Perform other administrative and ad hoc duties, such as filing and photocopying
- Oversee some aspects of finances, manage an office team and supervise project work
- Manage personal diaries and undertake other non-work related errands
- Recruit and train other staff members
Attributes
- Excellent organisational skills
- Ability to work in an efficient and effective manner
- Good timekeeping skills and ability to meet deadlines
- Ability to remain calm under pressure
- Diplomatic
- Confident
- Strong communication skills, both written and spoken
- Adaptability and flexibility. Certain jobs may require longer working hours during busy periods at short notice
- Discretion
- Ability to multi task
- Determination – you may need to get a job done with little time!
- Ability to use initiative
- Ability to build good relationships – you will be the main point of contact for many clients
- Ability to delegate when necessary
- Ability to exercise good judgement
Location: Montague Gardens
Salary: Negotiable
Contract: Permanent
Work Type: Full Time
EE/AA Status: EE/AA Non EE/AA
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