PERSONAL ASSISTANT – REF NO. CS 2015-227 (2 POSITIONS AVAILABLE)
CLOSE DATE: 2016/01/29
Tracking Number: CS 2015-227
Job Title: Personal Assistant – Ref No. CS 2015-227 (2 positions available)
Department: Community Safety
Salary level: 7
Reporting To: Ms G Lutz at (021) 483 2954
Job Type: Permanent
Location: Cape Town
The Department of Community Safety, Western Cape Government is looking for two (2) individuals to render secretarial support service to senior managers. The successful candidates must show good interpersonal relations, leadership and be able to maintain confidentiality. These positions are based in Cape Town.
• Grade 12 (Senior Certificate); plus • A Secretarial/ Office Administration accredited qualification (Certificate or Diploma); • A minimum of 3 years’ experience in rendering a support service to senior management.
Key Performance Areas:
• Provides a secretarial/ receptionist support service to the manager; • Management of the dairy, appointments, meeting coordination within the office and liaison with clients; • Development of concept letters, memorandums and notices; • Render administrative support services; • Procurement, provisioning administration inclusive of travel claims, subsistence, expenditure control etc.; • Provide logistical support i.r.o. meetings and travelling arrangements; • Support the manager with the administration of the manager’s budget; • Keep up to date with regard to policies and prescripts applicable to work terrain.
• Typing skills and proven computer literacy in MS Office; • Telephone etiquette; • Communication (verbal and written) skills in at least two of the Official languages of the Western Cape; • Interpersonal relations and professionalism and an effective team member; • Integrity, confidentiality and reliability; • Ability to do research and analyse documents and situations.
Remuneration: R 196 278 – R 231 210 per annum (Salary level 7)
Note on remuneration:
Cost-to-employer (CTE) remuneration packages for certain occupation-specific dispensations (OSD), the middle-management service (MMS) and contract positions are inclusive of all costs related to service benefits or obligations including basic salary, 13th cheque, medical assistance, housing assistance, pension-fund contributions, etc.
MMS remuneration packages are flexible and may be individually structured as prescribed.
Where remuneration is not indicated as CTE, employees’ service benefits or obligations are funded or co-funded in terms of the applicable prescripts or collective agreements.
Notes Note: Only applications submitted online will be accepted.
Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to attend interviews on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency tests.