Administration Clerk: Admissions (Medical Records) (2 posts)

Reference Number: Paarl Post 17/3/2016
Component: Department of Health
Core Title: Administrative Line Function and Support Personnel
Institution: Paarl Hospital (Chief Directorate: General Specialist Emergency Services)

Service benefits: 13th cheque, employer’s contribution to the pension fund, housing and medical aid allowance.

Minimum educational qualification:

  • Senior Certificate (or equivalent).

Appropriate Medical Records experience in a hospital environment.

Competencies (knowledge/skills):

Knowledge of Medical Records registry, and archiving procedures and knowledge and practical experience of Clinicom.
Computer literacy.
Proficiency in at least two of the three official languages of the Western Cape.

Duties (key result areas/outputs):

Render an effective and efficient Medical Records service accurately and timeously file all patient folders/documents/X-Rays daily.
Timeously retrieve folders/documents/X-Rays as requested.
Maintain an effective filing system.
Maintain and repair damaged folders /X-Ray envelopes.
Responsible for effectively destroying folders according to prescribed policies.
Responsible for effective administration duties within the Medical Records section such as handling both telephonic and personal enquiries, following up on D.O.A. and unknown patients identity, data capturing of birth/death register on Delta 9.

Note: No payment of any kind is required when applying for this post. Short listed candidates will be subjected to practical tests.

INSTRUCTIONS TO APPLICANTS: Z83 forms (obtainable from any Government department or www.westerncape.gov.za) must: Be completed in full, clearly reflect the name of the position, name and date of the publication (candidates may use this as reference), be signed, accompanied by a comprehensive CV, the names of 3 referees and certified copies of ID, driver’s licence and qualification/s. A separate application form must be completed for each post. Applications without the afore-mentioned will not be considered. Applications must be forwarded to the address as indicated on the advertisement.

No late, faxed or e-mailed applications will be accepted.

CV’s will not be returned. Excess personnel will receive preference. Applications, which are received after the closing date, will not be considered. Further communication will be limited to shortlisted candidates. If you have not received a response from the Department within 3 months of the closing date, please consider your application as unsuccessful. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department.

As directed by the Department of Public Service & Administration, applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records and previous employment.

The Department of Health is guided by the principles of Employment Equity. Disabled candidates are encouraged to apply and an indication in this regard will be appreciated. This posts was also advertised in the (Paarl Post 17/3/2016).

Salary: R132 399 per annum
Salary Level: Level 5

Applications To:

The Manager: Medical Services
Paarl Hospital
Private Bag X3012
Paarl, 7620.
(Attention: Mr K Cornelissen)

Closing Date: 8 April 2016
Enquiries: Mr M Ramsay
Tel: (021) 860-2590